Additions and deletions to the agenda will be made at this time. The second order of business is for the chair to ask for changes to the agenda. After the meeting is called to order, the board chair may make welcoming remarks, ask for introductions or read the organisation’s mission and vision statements. The secretary enters the time of the call to order in the minutes. The first order of business is for the chair to announce the call to order, along with the time. It should also include the date, time and location of the meeting. The heading of the agenda should state the name and address of the organisation. Other parts of the agenda appear like an outline using Roman numerals to identify board items for discussion. The typical written agenda has a heading of identifying information. After the chair calls the meeting to order, the board meeting agenda may be modified at the start of the meeting by board member request. The final agenda helps the board chair keep the board meeting on track and moving along. Once the secretary finalises the agenda, it should be sent out to all members in enough time for them to review it and request additions, deletions or changes. This reminds board members to prepare reports or other documents that need to be brought before the board. The secretary should preplan the agenda by reviewing the past agenda and minutes and ask board members for items or issues to be included.

The prior meeting’s agenda serves as a template for the next meeting. Board meeting agendas include items for managing routine business and for tackling special projects. Having an established and focused board meeting agenda helps the board maximise accuracy, efficiency and productivity. It’s a rare meeting where the board of directors has enough time to accomplish everything that it needs to.

Outlook meeting agenda template